The Top Challenges Clinical Coordinators Face and How to Fix Them

Managing clinicals has never been more complex. Between onboarding requirements, preceptor shortages, and constantly shifting schedules, clinical coordinators and instructors juggle an overwhelming workload. After years of hearing the same frustrations from faculty, we built Track My Clinical to help solve the issues that slow programs down the most.

One of the biggest challenges is communication breakdowns. Emails get lost, details change, and students often miss critical updates. Our platform centralizes communication so everyone-students, instructors, and preceptors-sees the same information in real time.

Another ongoing struggle is tracking clinical hours and attendance. Spreadsheets are time-consuming, prone to errors, and impossible to monitor at scale. Track My Clinical automates the process, giving programs accurate, real-time reporting at the click of a button.

Coordinators also spend countless hours managing preceptors and placements. Matching students manually or chasing confirmations slows everything down. Our system organizes preceptor availability, student assignments, and site details in one place.

Finally, clinical clearance continues to be a major pain point. Keeping up with immunizations, background checks, and compliance deadlines is tedious and easy to miss. Our platform streamlines the clearance process so no requirement slips through the cracks. Students will have to be cleared to attend clinical before being allowed to check in and out via the platform.

By focusing on the most common barriers to managing clinical education, Track My Clinical helps programs save time, support faculty, and improve the student experience. Clinical coordination is complicated, but your tools don’t have to be.